Ponderosa Lodge Summer Staff Arrival & Check-in

Hello Summer Staff!

The time is drawing near; summer is almost upon us so we are excited to prepare for your arrival. With this in mind there are many questions regarding arrival and travel. Hopefully this will answer most of your questions. If not then call 831.430.1208 or email Alyse Culpepper at alyse.culpepper@mounthermon.org. The Human Resources office hours are 9:00am–4:00pm Monday–Friday.

Arrival Dates and Times

Ponderosa Lodge


Sunday, June 9, 2019


All Staff

Thursday, June 13, 2019


Arrival Location

Ivy Dining Room (38 Conference Dr.) map


Have no fear! We will be providing airport shuttles to the San Jose airport for Summer Staff. To schedule a pick up please fill out this form no later than May 30 to ensure shuttle pick up.

Packing List

2 ORIGINAL and current forms of Identification for your I-9 -DO NOT bring copies. The most common combination of IDs used is Picture ID/Birth Certificate AND Social Security Card OR a current Passport.

A smile! You will be taking an ID badge photo when checking in.

You are required to complete your online onboarding paperwork prior to your arrival. If it is not completed you will be asked to finish it before checking-in. If you have any questions please email Alyse Culpepper at alyse.culpepper@mounthermon.org.


Staying in touch while at camp


For all mail sent to you via US Postal Service, UPS, FedEx, and DHL please use the following address:

Please keep in mind that the amazing volunteers who sort the mail will not know your camp name or nick name so please make sure to address all mail to your full name!

Your Legal Name (do not use nicknames or camp names)
Ponderosa Summer Staff
PO BOX 413
Mount Hermon, CA 95041

Cell Phone

This is the easiest way to stay in contact with friends and family. Call your service provider to be sure that you will have reception in our area (Mount Hermon is located in Santa Cruz county). Reception with Verizon may be intermittent.


You may bring your own laptop. There is Wi-Fi in the staff lounge, but not in your cabin.


Is there a place to exercise? To run?
In Youth Memorial (downstairs in the main conference center area), you will find an exercise room complete with weight and cardiovascular training equipment. A running track rings the Fieldhouse grounds, and there are several miles of trails in Henry Cowell Park (running partners are strongly advised).

Are there stores nearby?
At the bottom of Conference Drive (about a 5-minute walk) is the town of Felton. You will find Safeway, CVS, Mountain Roasting Coffee shop, and a donut shop, among others. We are also a short drive from Scotts Valley, Santa Cruz, and Capitola.

Is there an ATM machine at Mount Hermon?
Yes, there is an ATM machine located in the Snack Shop (note: the ATM charges a fee).

Is there a nearby bank?
Local banks (within 10 miles) include Bank of America, Comerica, Chase, Liberty, Union Bank, and Wells Fargo.

Where can I do my laundry?
There are washing machines and dryers located below the dining hall. There is no charge to use the machines, but you will need to provide your own detergent. There is also a coin Laundromat at the end of Conference Drive in Felton.

Do I have to bring my own bedding and towels?
Yes. Please bring your own towels and bedding. You will be sleeping on a twin-size bed.

What should I bring?
Dress tends to be very casual at Mount Hermon, but you may also want to bring at least one set of less-casual clothes. The weather tends to be cool (40’s and 50’s) in the mornings and evenings, sometimes with fog, but is typically sunny and warm during the day (70’s and 80’s). You are welcome to bring personal items such as laptops or musical instruments, among other things, but you will be fully responsible for anything that might happen to any of your personal items.

Where will I live for the summer?
Counselors will reside in cabins with campers and will rotate cabins on a weekly basis. Support staff and leadership staff will reside in staff houses and guest rooms on camp property.

Where is Mount Hermon located? How do I get to the Conference Center?
Please visit our website at mounthermon.org/directions for information on driving directions.

Will I have any time/days off?
Yes! However, every summer staff department is different. Your supervisors will explain this to you during your training time. If you are concerned about certain times and days please contact your supervisor.

Whom should I notify of my change of address for the summer?
If you use any credit cards, you should notify your credit card company the dates that you will be in Santa Cruz County, so they do not automatically cancel your card when you make purchases this summer.

Additional Questions

We are here to help! If you have, additional questions not answered by the information or would like clarification please call 831.430.1208 or email Alyse Culpepper at alyse.culpepper@mounthermon.org. The Human Resources office hours are 9:00am–4:00pm Monday–Friday.